The Eddies Custom APV Club

Subtitle

RULES, REGISTRATION, and LIABILITY WAIVER


This Rules, Registration and Liability Waiver form is applicable only to the “No Gas Nationals” race hosted by The Eddies Custom APV Club on Saturday September 24th, 2016 at 4600 Eastern Ave, Kansas City, MO 64129.


EVENT PARTICIPATION: All registered event participants assume responsibility and liability for any damage and or harm of any kind to themselves, other participants, spectators, and park grounds.  All registered participants understand that they participate at their own risk.  All registered participants will read, sign, and submit this RULES, REGISTRATION, and LIABILITY WAIVER form prior to participation in the event.


REGISTRATION FEE: Day-of event registration cost is $25.00.  Registration fee includes two team members, one race vehicle, and any tools or items necessary for racing.  The registration fee will be collected the day of event at the event registration site.  Registration fees will be accepted in cash only.  Registration fee must be paid in exact change.  No change will be made.  Pre-registration may be available and will be advertised prior to event.


VEHICLE PILOT: A parent or legal guardian must accompany any participant under the age of 18 years old.  That parent or legal guardian must sign the release forms in the registration. Racers must not be pregnant, and must not have any physical or mental disability or impairment that would make their driving and participation a danger to themselves, to other racers, or to spectators.  Racer must not be under the influence of alcohol or illegal drugs.  The Eddies Club reserves the right to disqualify any racer for any reason.  Teams may switch riders from heat to heat provided all riders comply with these rules.


TEAMS:  Teams cannot include more than 2 people.  Team members will conduct themselves in a mature manner and keep in mind that there will be children in attendance. 


VEHICLE/TECH INSPECTION: All vehicles must pass a technical inspection prior to racing. A Pit Area will be designated for Tech Inspection.  Tech inspection will begin at 10 a.m. day of event.  Upon arrival teams must report to the registration booth where they will be directed to the pit area.  Please wait there for inspection by a designated The Eddies Custom APV Club member.  After tech inspection team vehicles, tools, etc must remain in the pit area until the team decides to leave or are racing.  Team members may wander at will.  The Eddies Custom APV Club and the Kansas City Soap Box Derby Association assume no liability or responsibility of any kind for vehicles and equipment left unattended.


Vehicles must be propelled by gravity ONLY.  No pedals, sail(s), motor (even if power is off or not operational) or propulsion system of any kind will be allowed.  At technical inspection vehicles must demonstrate effective mechanical steering and braking.  Skateboards and streetluge will be allowed.  All parts must be securely fastened to the vehicle.  No flags or projectiles are allowed.  No fluids of any kind are allowed in or on the vehicle.  No open flame allowed on or in vehicle.  Vehicle cannot eject anything while racing.  Only rubber and/or urethane wheels allowed.  Drag/friction brakes are allowed provided that only rubber contacts the track and the brakes do not damage the track in any way.  The event coordinator reserves the right to make a decision regarding any proposed entry that does not comply with these rules. 


SKATEBOARDS:  A professional skateboarders has tested this year’s race track.  His top speed was just over 35mph.  Skateboarders must be over 18 years of age to participate due to the inherent danger.  Skateboards must be of a design for speed riding.  “Park” decks will not be allowed due to short wheel base and narrow trucks.


TEAM NUMBERS: Teams will be assigned a number at the registration table the day of the event.  Please wear your team number as visibly as possible on your upper body.


PROTECTIVE GEAR: All protective gear must be inspected and approved at technical inspection prior to racing.    All racers must wear a bicycle helmet or better with a working chin strap.  Full-length denim pants or better are suggested but not a rule.  Knee and elbow pads are required.  Eye protection (sunglasses will suffice.)  Any additional protective gear is welcomed and encouraged.  Please remember that this event is meant for fun and to encourage creativity.  Safety should always be our first priority.


EVENT VENUE RULES: Team members agree to abide by and comply with all rules of the race track.


RACE COURSE RULES: Team members are not allowed on the racecourse at any time with the exception of their turn to race or they are helping their teammate with a start.  After completing the course riders should remove their vehicle from the course as quickly as possible and take them to the designated area to await tow to the top of the hill.  Do not take vehicles through the park lawn and grass areas.  Please use common sense and keep in mind the safety of racers and spectators.  Please help to keep spectators off of the road as well.  Only team members will be allowed at the start line and paddle/push start area.


PLEASE NOTE: This year’s race will occur on a soapbox derby race track.  The soapbox derby track is a straight line downhill drag race.  The track is flanked by guardrails that will not be covered by hay bales or barriers of any kind due to how narrow the track already is at just 2 lanes for SBD cars.  If a driver loses control and hit’s the guardrail there is the potential for injury.  It is suggested that steering stops – such as are seen in soap box derby cars – be incorporated into your design and finished racer.


RACE HEATS: Start line official will insure as fair start as possible from stop and give the "go" for racers.  Two-vehicle drag race style will be used.  To insure that all riders get as many rides as possible we will not use a race bracket system this year.  The next two riders in line are the next two to race.  Competitors (who races against who) will be decided by racers, or be randomly determined by place in line behind the start line.  If you would like to race someone in particular feel free to position yourselves in line accordingly.  If a team would prefer to ride the hill alone then that will be permitted.   Please keep in mind that we use the term 'race' loosely.  The Eddies Club would like this event to be about building creative vehicles and having fun.  We don't want anyone getting hurt or spoiling the fun for others because they are being too competitive.


RACING: A "start area" will be designated.  This area is where the other team member will be allowed to help should your vehicle require to be held prior to start.  Event start line official will determine what a fair start is.  In the event of some discrepancy participants are expected to act maturely and work with the Start Line Official to decide on a compromise.  No contact between racers or their vehicles is allowed during race heats.  No intentional contact, bumping, paint-checking, or any dangerous maneuvers will be allowed.  Dangerous racers WILL be disqualified IMMEDIATELY.


END/FINISH LINE: The first vehicle whose front most part reaches the end/finish first is the winner.  Event staff will officiate the end/finish line and determine and record winners.  If a team is riding solo and racing for time the start and end/finish line officials will coordinate to keep and record time of that run.


PHOTOGRAPHS: The Eddies Custom APV Club reserves the right to use any photographs taken at the event in any way the club deems appropriate, provided that use complies with State and Federal Law and Statute.  By signing this RULES/REGISTRATION/LIABILITY WAIVER document the signer agrees to this condition.


PREREGISTRATION: Preregistration will available for this event.  Preregistration fees are not refundable.  E-mail [email protected] for more information.


INCLEMENT WEATHER: This event will take place regardless of any weather condition.  Once collected, registration fees are not refundable.


PRACTICE RUNS: Practice runs for registered entries will be from 10 am to 12 noon the day of the event.  Practice runs will only be allowed during this time.  Practice runs are a first come first serve situation with priority given to prepaid participants.  All rules should be strictly adhered to insure safety of all riders.


RACE DAY ITINERARY: Participants are encouraged to arrive no later than 10 a.m. on the Day of the event.  Practice runs will be available from 10 a.m. to noon; racing will begin at Noon and end at 5:00 p.m.


PIT AREA: Only the two-persons registered (as per the “TEAMS” paragraph of this registration form) are allowed in the pit area.  The vehicle and all tools and racing gear must stay in the pit area.  If additional team members are needed they must pay the registration fee and submit a signed registration form.


LIABILITY WAIVER


Waiver: In consideration of being permitted to participate in any way in the "No Gas Nationals", hereinafter called “Activity”, I, for myself, my heirs, personal representatives or assigns, do hereby release, waive, discharge, and covenant not to sue the "No Gas Nationals," The Eddies Custom APV Club, and their volunteers, employees, coordinators, venue, vendors, spectators and participants, The Kansas City Soap Box Derby Associatioin, and it's employees and affiliates from liability and from any and

all claims resulting in personal injury, accidents or illnesses (including death), and property loss arising from, but not limited to, participation in the Activity.

Assumption of Risks: Participation in Activity carries with it certain inherent risks that cannot be eliminated regardless of the care taken to avoid injuries. The specific risks vary from one activity to another, but the risks range from 1) minor injuries such as scratches, bruises, and sprains to 2) major injuries such as eye injury or loss of sight, joint or back injuries, heart attacks, and concussions to 3) catastrophic injuries including paralysis and death.

Indemnification and Hold Harmless: I also agree to INDEMNIFY AND HOLD
"No Gas Nationals" and its affiliates and volunteers, The Eddies Custom APV Club and its employees and affiliates, and Kansas City Missouri Soap Box Derby Association and its employees and affiliates HARMLESS from any and all claims, actions, suits, procedures, costs, expenses, damages and liabilities, including attorney’s fees brought as a result of my involvement in Activity and to reimburse them for any such expenses incurred.

Severability: The undersigned further expressly agrees that the foregoing waiver and assumption of risks agreement is intended to be as broad and inclusive as is permitted by the law of the State of Missouri and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect.

Acknowledgment of Understanding: I have read this waiver of liability, assumption of risk, and indemnity agreement, fully understand its terms, and understand that I am giving up substantial rights, including my right to sue. I acknowledge that I am signing the agreement freely and voluntarily, and intend by my signature to be a complete and unconditional release of all liability to the greatest extent allowed by law. 

I have read the previous paragraphs and I know, understand, and appreciate these and other risks that are inherent in Activity. I hereby assert that my participation is voluntary and that I knowingly assume all such risks.

By signing below, participant agrees to comply with all rules listed in this RULES/REGISTRATION/LIABILITY WAIVER form.  By signing below, participant asserts that all information provided below is accurate and truthful.  All information will be kept confidential unless needed for insurance claim purposes or park rules infractions.  The Eddies Club will not share this information with any individual or third party.

NOTE: ALL information requested below must be provided for participation in this event. One form must completed for each Team Member/Participant or Vendor.  If mailing in this form or printing it out prior to event, the ENTIRE form must be included, not just the waiver and signature pages.

SIGNATURE AND CONTACT INFORMATION

 

________________________________________________________________

printed name

 

________________________________________________________________

signature

 

________________________________________________________________

Home address

 

________________________________________________________________

e-mail

 

________________________________________________________________

phone number

 

 If the team member listed above is under the age of 18, then that team member's parent or legal guardian must provide the information requested below and sign.


 

________________________________________________________________

printed name of parent or legal guardian


 

________________________________________________________________

signature of parent or legal guardian


 

________________________________________________________________

home address of parent or legal guardian

 


________________________________________________________________

email address of parent or legal guardian

 

 

________________________________________________________________

phone number of parent or legal guardian

 

 

 

BIO/INFORMATION (optional)

Please use this area to provide some information about your team, your vehicle, why you enjoy building and riding garage monsters … anything you’d like!  Our event MC will announce some of this during the race to let spectators know a little bit about your team.

 

Your Team Number: _______________